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ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

New York City, NY

Fitness Machine Technicians specializes in the maintenance and repair of equipment for commercial and home fitness facilities and is seeking an Administrative Assistant.

RESPONSIBILITIES & DUTIES:

  • Answering phones and scheduling appointments.
  • Completing forms for work orders, estimates, and contracts.
  • Preparing invoices and following up on accounts receivable.
  • Assists in research and special projects for the executive team.
  • Works proactively and with a sense of urgency to complete all tasks on-time.
  • Assists with other miscellaneous administrative duties as assigned.
  • Ensures that all responsibilities and functions are performed to the highest standards.

SKILLS & QUALIFICATIONS:

  • 2-3 years of previous administrative or receptionist experience and aptitude is required. Previous experience as an Administrative Assistant is highly preferred.
  • Strong customer orientation, people skills and positive attitude are necessary.
  • Detail-orientation required for completing required paperwork and information system inputs with a high degree of accuracy.
  • Good verbal and written communication skills required, and proven experience with effective teams and continuous improvement methods strongly preferred.
  • Good time management skills and the ability to multi-task are required.
  • Knowledge of Windows programs required with proficiency in Excel, Word, and cloud based systems. Proficient typing is required.
  • Able to read and understand written communication and accept verbal direction to successfully complete procedures and assigned tasks.
  • Must be able to distinguish and ensure accuracy of work in a fast-paced environment.
  • Must be able to identify, prioritize, and meet multiple expectations for area of responsibility.
  • Must be able to use the Company’s software (will be taught) efficiently and effectively.

SCHEDULE & SKILLS:

  • Work from the comfort of home.
  • Flexible hours, but must be able to work a minimum of four hours between 9 a.m. and 3 p.m., EST Monday-Friday.
  • Part-time to start with full-time work possible if successful.
If interested, please send your resume and cover letter to: comara@fitnessmachinetechnicians.com

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